cbdt-issues-notification-specifying-sft-for-dividend-interest-income-mutual-fund-transactions-and-depository-transactions

CBDT issues notification specifying format, procedure and guidelines for submission of Statement of Financial Transactions (SFT) for Interest income, Dividend income, Mutual Fund Transactions by Registrar and Share Transfer Agent and Depository Transactions under Income Tax Act, 1961.


Section 285BA and Rule 114E deal with the filing of Statement of Financial Translations (SFT) in Form 61A by various persons. Section 285BA was further amended in 2019 by the Finance (No. 2) Act, 2019. The amendment was carried out in order to enable pre-filling of return of income, It was also intended to obtain information by widening the scope of furnishing of statement of financial transactions by mandating furnishing of statement by certain prescribed persons other than those who are currently furnishing the same.


Read Also:

A Guide to Section 285BA and Rule 114E on Statement of Financial Translations (SFT) in Form 61A


While presenting the Union Budget, 2021 on 1st Feb., 2021, the Finance Minister announced for pre-filling of returns in order to ease the filing of returns. The Budget proposes that details of capital gains from listed securities, dividend income and interest from banks, post office etc. will also be pre-filled in returns.  Details of salary income, tax payment, TDS etc. already come pre-filled in returns. 


Earlier, CBDT vide Notification No. 16/2021 dated 12.03.2021 and Income-tax (4th Amendment) Rules, 2021 amends Income Tax Rule 114E read with Section 285BA of the Income Tax Act, 1961 requiring companies, depositories, post offices and other agencies to report capital gains on transfer of listed securities or units of Mutual Funds, dividend income and interest income for the purpose of pre-filling the return of income.


The statement of financial transaction (SFT) shall be filed in Form 61A electronically on the e-filing portal of the Income Tax Department. With effect from 9th April 2018, registration, statement upload and all other facilities for Form No. 61A has been migrated from the e-filing portal to the “Reporting Portal” (https://report.insight.gov.in).


Also Read: CBDT Amends Rule 114E to Report Capital Gains, Interest and Dividend Income for Pre-filling Return


Sub-Rule (5A) of Rule 114E provides for reporting the following incomes by the specified reporting persons -


Sl No

Income/Transaction

Specified Reporting Persons

1.

Capital gains on transfer of listed securities or units of Mutual Funds

(i) Recognised Stock Exchange 

(ii) A Depository 

(iii) Recognised Clearing Corporation 

(iv) Registrar of Shares.

2.

Dividend Income

A Company

3.

Interest Income

(i) A banking company or a co-operative bank

(ii) Post Master General 

(iii) Non-banking financial company which holds a certificate of registration under section 45-IA of the Reserve Bank of India Act, 1934 (2 of 1934), to hold or accept deposit from public.


The said Notification no. 16/2021 states that the Principal Director General of Income Tax (Systems) or the Director-General of Income Tax (Systems) with the approval of the Board will specify the-

Form

Time Limit or due date

Frequency, and

Manner

in which the statement needs to be furnished by the reporting persons.


In this context, the Directorate of Income Tax (Systems) issues notification specifying format, procedure and guidelines for submission of Statement of Financial Transactions(SFT) as specified below-


Sl 

Notification No./Dated

Particulars

Form

Time Limit or due date

Frequency

Manner

1

Notification No. 1 of 2021 dated 20.04.2021

SFT for Dividend Income

Form No. 61A

31st May

Annual

Online

2

Notification No. 2 of 2021 dated 20.04.2021

SFT for Interest Income

Form No. 61A

31st May

Annual

Online

3

Notification No. 3 of 2021 dated 30.04.2021

SFT for Depository Transactions

Form No. 61A

31st May 2021 (For FY 2020-21)

Thereafter, quarterly 25th of Next Qtr.

Quarterly

Online

4

Notification No. 4 of 2021 dated 30.04.2021

SFT for Mutual Fund Transactions by Registrar and Share Transfer Agent

Form No. 61A

31st May 2021 (For FY 2020-21)

Thereafter, quarterly 25th of Next Qtr.

Quarterly

Online


SFT for Dividend Income


The SFT Transaction Code for Dividend Income is assigned as ‘SFT-015’. This is required to be filed by a company paying dividend in respect of Dividend distributed during the financial year.


Signing of SFT: The SFT for Dividend Income shall be signed, verified and furnished by the specified Designated Director.  The SFT for Dividend Income is required to be filed in Form No. 61A on the “Reporting Portal” (https://report.insight.gov.in) with login credentials (PAN and password) of the designated director.


Due Date: The SFT for Dividend Income shall be furnished on or before the 31st May, immediately following the financial year in which the transaction is registered or recorded. Therefore, the due date to file SFT for Dividend Income for FY 2020-21 is 31st May, 2021.


Who is required to furnish SFT for Dividend Income: Only a Company is required to furnish SFT for Dividend Income


Others: 1. The information is to be reported for all dividends (interim or final) distributed during the financial year. 


2. One report would include details of dividend payment to one person. 


3. Dividend will be the total amount of dividend distributed during the financial year.  


SFT for Interest Income


The SFT Transaction Code for Interest Income is assigned as ‘SFT-016’. This is required to be filed by a company paying interest in respect of Interest paid/credited during the financial year.


Signing of SFT: The SFT for Interest Income shall be signed, verified and furnished by the specified Designated Director.  The SFT for Interest Income is required to be filed in Form No. 61A on the “Reporting Portal” (https://report.insight.gov.in) with login credentials (PAN and password) of the designated director.


Due Date: The SFT for Interest Income shall be furnished on or before the 31st May, immediately following the financial year in which the transaction is registered or recorded. Therefore, the due date to file SFT for Interest Income for FY 2020-21 is 31st May, 2021.


Who is required to furnish SFT for Interest Income: The following Class of person is required to furnish SFT for Interest Income:

1. A Bank including a Co-operative Bank

2. Post Office

3. An NBFC Company


Others: 1. The information is to be reported for all account/deposit holders where cumulative interest exceeds Rs 5,000 per person in the financial year.


2. Interest which is exempt from tax under the Income­-tax Act, 1961 such as interest on Public Provident Fund (PPF) Account, Foreign Currency Non­-resident (FCNR) Account, Sukanya Samriddhi Account, Resident Foreign Currency Account etc. need not be reported.


3. The reporting person is required to report the interest income on ‘gross interest’ basis without considering the deduction of Rs. 10,000/­ available under section 80TTA. Though not stated but it follows that deduction of Rs. 50,000 for interest income under section 80TTB shall also not be reduced.


4. In case of joint account, the interest paid/credited should be assigned to the first/primary account holder or specified assigned person as per Form 37BA.


5. Where the account holder is a minor, the information shall be reported in the name of Legal Guardian.


6. Separate report is required to be submitted for each account type (i.e. S­-Savings, T-­Time Deposit, R­-Recurring Deposit, O­-Others) and Interest on the same account type is required to be aggregated in the report.


SFT for Depository Transactions


The SFT for Depository Transactions is required to be filed to include reporting of information relating to Capital gains on transfer of listed securities or units of Mutual Funds.


Signing of SFT: A separate control statement is required to be signed, verified and furnished by the Designated Director.


Due Date: The SFT for Depository Transactions relating to Financial Year 2020-21 shall be furnished on or before the 31st May 2021


Thereafter, the SFT for Depository Transactions shall be required to be filed quarterly within the below mentioned due date:


Quarter Ending

Due Date

30th June

25th of July

31st September

25th of October

31st December

25th of January 

31st March

25th of April 


There is a provision to file correction statement to remove any defects in the original statement furnished. 


Who is required to furnish SFT for Interest Income: All Depositories as defined in section 2(1)(e) of the Depositories Act, 1996 are required to prepare the data file in prescribed format from their internal system. Reporting entities are required to submit the data files using SFTP Server using the login credentials.


Others: 1. In case of a minor, details of legal or natural guardian (PAN, Name etc.) may be provided.


2. For Off Market debits, information need not be provided if transferor and transferee are the same person.


3. The securities should be classified into a specified security class for determining the type of asset (short term/long term) and applicable rate.


4. For every debit transaction, the corresponding credit transaction should be identified using First-in-First-Out (FIFO) method. The estimated cost of acquisition for the credit should be determined on the best possible available price with the depository. The cost of acquisition can be estimated as per the closing rate on the date (T-2) of transaction for market purchase. 


5. The estimated cost of acquisition is to be taken as NIL for OFF Market purchase, IPO or Corporate Action or for any transaction through other than Exchange. The taxpayer will be able to modify the cost of acquisition before filing the return.


6. The Cost Inflation Index should be used to determine estimated indexed cost of acquisition wherever applicable.


7. Grandfathering shall be allowed where equity share in a company or a unit of an equity-oriented fund is acquired before the 1st day of February, 2018.


SFT for Mutual Fund Transactions


The SFT for Mutual Fund Transactions is required to be filed to include reporting of information relating to Capital gains on transfer of units of Mutual Funds.


Signing of SFT: A separate control statement is required to be signed, verified and furnished by the Designated Director.


Due Date: The SFT for Depository Transactions relating to Financial Year 2020-21 shall be furnished on or before the 31st May 2021


Thereafter, the SFT for Depository Transactions shall be required to be filed quarterly within the below mentioned due date:


Quarter Ending

Due Date

30th June

25th of July

31st September

25th of October

31st December

25th of January 

31st March

25th of April 


There is a provision to file correction statement to remove any defects in the original statement furnished. 


Who is required to furnish SFT for Interest Income: All Registrar and Share Transfer Agents are required to prepare the data file in prescribed format from their internal system. Reporting entities are required to submit the data files using SFTP Server using the login credentials.


Others: 1. The Mutual Fund transaction summary file will be used for pre-filling the gain/income/loss from Mutual Fund transactions. 


2. In case of a minor, details of legal or natural guardian (PAN, Name etc.) may be provided.


3. The Estimated Sale Consideration for the debit transaction should be determined on the best possible available price of the asset with the RTA. In case the sale consideration related to a sale/transfer is not available, Redemption Offer Price (Exit Load adjusted NAV) on the date of sale/transfer may be taken. The taxpayer will be able to modify the sales consideration before filing the return.


4. The securities should be classified into specified security class for determining the type of asset (short term/long term) and applicable rate.


5. For every debit transaction, the corresponding credit should be identified using First in First Out (FIFO) method. The estimated cost of acquisition for the credit should be determined on the best possible available price with the RTA. In case the cost of acquisition related to a credit/transfer is not available, NAV for the end of the day of the credit may be taken. The taxpayer will be able to modify the cost of acquisition before filing the return.


6. Grandfathering shall be allowed where units of an equity-oriented fund is acquired before the 1st day of February, 2018.


Each of the notified SFT requirements is discussed below.


Notification No. 1 of 2021 dated 20.04.2021: CBDT issues notification specifying format, procedure and guidelines for submission of Statement of Financial Transactions (SFT) for Dividend income under Income Tax Act, 1961. 


DGIT(S)/ADG(S)-­2/Reporting Portal/2021/180


Government of India

Ministry of Finance

Central Board of Direct Taxes

Directorate of Income Tax (Systems)


Notification No. 1 of 2021


New Delhi, 20 April, 2021


Format, Procedure and Guidelines for submission of Statement of Financial Transactions (SFT) for Dividend income 


Section 285BA of the Income Tax Act, 1961 and Rule 114E requires specified reporting persons to furnish statement of financial transaction (SFT). 


2. For the purposes of pre-filling the return of income, CBDT has issued Notification No. 16/2021 dated 12.03.2021 to include reporting of information relating to dividend income. The new sub rule 5A of rule 114E specifies that the information shall be furnished in such form, at such frequency, and in such manner, as may be specified by the Director General of Income Tax (Systems), with the approval of the Board. 


3. The guidelines for preparation and submission of Statement of Financial Transactions (SFT) information are enclosed in Annexure A and Annexure B respectively. The data structure and validation rules are enclosed in Annexure C and Annexure D respectively. Notification No. 3 of 2018 Dated 5.04.2018 may be referred for the procedure for registration.


4. Reporting entities are required to prepare the data file in prescribed format from their internal system. An excel based report preparation utility has also been provided to assist small reporting entities in preparing data file. The data files prepared by internal system/report preparation utility should be validated using Text File Validator/Submission Utility. After validation, the text file is required to be compressed, encrypted and signed using the Text File Submission Utility before uploading on the reporting portal (https://report.insight.gov.in/). Reporting entities, having large number of data files, can also submit the data files using SFTP Server (specific request may be made for SFTP upload).


5. The statement of financial transactions shall be furnished on or before the 31 st May, immediately following the financial year in which the transaction is registered or recorded. 


6. The statement of financial transaction shall be signed, verified and furnished by the specified Designated Director. Where the reporting person is a non­resident, the statement may be signed, verified and furnished by a person who holds a valid power of attorney from such Designated Director. The data files are required to be uploaded at the reporting portal through the login credentials (PAN and password) of the designated director. 


7. The reporting entities are advised to provide information of dividend income, reported to Income Tax Department, to the taxpayers which will enable them to reconcile the information displayed in the Annual Information Statement (AIS) (Form 26AS). 


8. In case, the reporting person/entity comes to know or discovers any inaccuracy in the information provided in the statement or the defects have been communicated to the reporting person/entity, it is required to remove the defects by submitting a correction/deletion statement. 


9. The reporting person/entity is required to document and implement appropriate information security policies and procedures with clearly defined roles and responsibilities to ensure security of submitted information and related information/documents. The reporting person/entity is also required to document and implement appropriate archival and retrieval policies and procedures with clearly defined roles and responsibilities to ensure that submitted information and related information/documents are available promptly to the competent authorities. 


10. This Notification shall come into effect from the date of issue. 


(Anu J. Singh)

DGIT (Systems), CBDT 


Annexure A 


Guidelines for Preparation of Statement of Financial Transactions (SFT)


Transaction Code

SFT­ 015

Transaction Description

Dividend income

Nature and value of transaction

Dividend distributed during the financial year.

Class of person required to furnish

A company paying dividend.

Remarks

1. The information is to be reported for all dividend distributed during the financial year.

2. One report would include details of dividend payment to one person.

3. Dividend will be the total amount of dividend distributed during the financial year.


Annexure B 


Guidelines for Preparation of Statement of Financial Transactions (SFT)


1. Any file which does not meet the validation requirements will be rejected. 


2. After upload each upload file will be given unique Statement ID. 


3. The file upload status will be as below: 

• Uploaded ­ File uploaded and pending for processing. 

• Accepted ­ File accepted after processing. 

• Rejected ­ File rejected after processing. 


4. In case of any error, complete file will be rejected and the rejection reason(s) can be viewed by clicking Rejected link under status column. User need to correct the relevant error(s) and upload the file again. 


5. In case Reporting Entity needs to modify uploaded data, Correction Statement is required to be filed. In the Correction Statement, only those reports should be uploaded in which correction is required. Statement ID of the original Statement which is being corrected should be selected while uploading. The Report Serial Number (RSN) along with Original Statement ID will uniquely identify the report which is being corrected. If the correction statement is successfully accepted, the reports in the earlier statement will be marked as inactive and the newly uploaded report will be active. 


6. In case Reporting Entity needs to delete uploaded data, Deletion Statement is required to be filed. In the Deletion Statement, only those reports should be uploaded which are to be deleted. Statement ID of the original Statement which is being deleted should be selected while uploading. The Report Serial Number (RSN) along with Original Statement ID will uniquely identify the report which is being deleted. If the Deletion Statement is successfully accepted, the reports in the earlier statement will be marked as inactive. 


Annexure C 


Data Structure 


The information is required to be uploaded in data file. The data file should be in ASCII format with one report per line. All fields in each file should be delimited with the delimiter “|”. The data structure is as under: 


#

Field

Format

Mandatory

Remarks

1

RSN

Num(10)

Y

Report Serial Number is the unique number to identify each report in the file.

2

FY

Num(4)

Y

Financial Year (2020 for FY 2020­-21)

3

Name

Char(150)

Y

Name of the person/ Entity

4

PAN

Char(10)

Y

PAN of the person. Mention  PANNOTAVBL if PAN is not available

5

Aadhaar

Char(15)


Aadhaar of the person

6

Address

Char(600)

Y

Complete Address 

7

Pincode

Num(6)


Pincode of the person/ entity 

8

Mobile

Char(20)


Mobile Number of the person 

9

Email

Char(100)


e­Mail Id of the person 

10

Dividend

Num(15)

Y

Total   dividend   paid/   credited   during   the year (rounded off in nearest rupee)


Note: The first record in the file should contain header text. There should not be any blank row(s) between reports. 


Annexure D 


Validation Rules


Upload Level Validations 


Upload level validation would be done to ascertain that the correct file is being uploaded. The file would be rejected at the upload stage if it does not clear the upload level validations


#

Validation

Error Message

1. 

File should not be more than

prescribed size

File is more than prescribed size (refer User Guide). Please split the file.

2. 

File name should not have been uploaded earlier (Only for original

statement)

The file name has already been uploaded earlier.

3. 

File Name is not in the specified format

File Name is not in the specified format. Name of File prepared by the utility should

not be modified manually.

4.

The entered Statement ID should be available (For Correction/ Deletion)

The entered Statement ID is not available. Please provide Statement ID generated for original file to submit correction/ deletion.

5. 

ITDREIN in the file name should

match with the ITDREIN mentioned

on Portal

ITDREIN in the file does not match with the ITDREIN mentioned on Portal


File Level Validations 


Any file which does not meet the following requirements will be rejected. 


#

Validation

Error Message

1. 

File should be generated using Submission Utility

File should be generated using Submission Utility.

2. 

The header in file should be as per specified format

The header in file should be as per specified format.

3. 

Failed Decryption 

Failed Decryption. Please encrypt the file

with a valid key using Validation and Encryption Utility and resubmit.

4.

Failed Decompression 

Failed Decompression. Please compress the file using Validation and Encryption Utility and resubmit.

5. 

Failed Signature Check 

Failed Signature Check. Please sign the file

with the Digital Signature using Validation and Encryption Utility and resubmit.

6. 

Signature Mismatch 

Digital Signature used in file for signing does not match with Digital Signature registered on Reporting Portal. Please re­sign the file with the Digital Signature of the Designated Director.

7...to 39




Download Copy of Notification No. 1/2021 dated 20.04.2021 specifying format, procedure and guidelines for submission of Statement of Financial Transactions (SFT) for Dividend income in pdf format


Notification No. 2 of 2021 dated 20.04.2021: CBDT issues notification specifying format, procedure and guidelines for submission of Statement of Financial Transactions (SFT) for Interest income under Income Tax Act, 1961


DGIT(S)/ADG(S)-­2/Reporting Portal/2021/180


Government of India

Ministry of Finance

Central Board of Direct Taxes

Directorate of Income Tax (Systems)


Notification No. 2 of 2021


New Delhi, 20 April, 2021


Format, Procedure and Guidelines for submission of Statement of Financial Transactions (SFT) for Interest income 


Section 285BA of the Income Tax Act, 1961 and Rule 114E requires specified reporting persons to furnish statement of financial transaction (SFT). 


2. For the purposes of pre-­filling the return of income, CBDT has issued Notification No. 16/2021 dated 12.03.2021 to include reporting of information relating to interest income. The new sub rule 5A of rule 114E specifies that the information shall be furnished in such form, at such frequency, and in such manner, as may be specified by the Director General of Income Tax (Systems), with the approval of the Board. 


3. The guidelines for preparation and submission of Statement of Financial Transactions (SFT) information are enclosed in Annexure A and Annexure B respectively. The data structure and validation rules are enclosed in Annexure C and Annexure D respectively. Notification No. 3 of 2018 Dated 5.04.2018 may be referred for the procedure for registration. 


4. Reporting entities are required to prepare the data file in prescribed format from their internal system. An excel based report preparation utility has also been provided to assist small reporting entities in preparing data file. The data files prepared by internal system/report preparation utility should be validated using Text File Validator/Submission Utility. After validation, the text file is required to be compressed, encrypted and signed using the Text File Submission Utility before uploading on the reporting portal (https://report.insight.gov.in/). Reporting entities, having large number of data files, can also submit the data files using SFTP Server (specific request may be made for SFTP upload). 


5. The statement of financial transactions shall be furnished on or before the 31st May, immediately following the financial year in which the transaction is registered or recorded. 


6. The statement of financial transaction shall be signed, verified and furnished by the specified Designated Director. Where the reporting person is a non­-resident, the statement may be signed, verified and furnished by a person who holds a valid power of attorney from such Designated Director. The data files are required to be uploaded at the reporting portal through the login credentials (PAN and password) of the designated director. 


7. The reporting entities are advised to provide information of interest income, reported to Income Tax Department, to the account holder (in the form of Interest Certificate either through email or portal) which will enable taxpayers to reconcile the information displayed in the Annual Information Statement (AIS) (Form 26AS). 


8. In case, the reporting person/entity comes to know or discovers any inaccuracy in the information provided in the statement or the defects have been communicated to the reporting person/entity, it is required to remove the defects by submitting a correction/deletion statement. 


9. The reporting person/entity is required to document and implement appropriate information security policies and procedures with clearly defined roles and responsibilities to ensure security of submitted information and related information/documents. The reporting person/entity is also required to document and implement appropriate archival and retrieval policies and procedures with clearly defined roles and responsibilities to ensure that submitted information and related information/documents are available promptly to the competent authorities. 



10. This Notification shall come into effect from the date of issue. 


(Anu J. Singh)

DGIT (Systems), CBDT


Annexure A 


Guidelines for Preparation of Statement of Financial Transactions (SFT)



Transaction Code SFT

­ 016

Transaction Description

Interest Income

Nature and value of transaction

Interest paid/credited during the financial year.

Class of person required to furnish

(i) A banking company or a co­operative bank to which the Banking Regulation Act, 1949 (10 of 1949) applies (including any bank or banking institution referred to in section 51 of that Act);


(ii) Post Master General as referred to in clause (j) of section 2 of the Indian Post Office Act, 1898 (6 of 1898).


(iii) Non­banking financial company which holds a certificate of registration under section 45­IA of the Reserve Bank of India Act, 1934 (2 of 1934), to hold or accept deposit from public.

Remarks

1. The information is to be reported for all account/deposit holders where cumulative interest exceeds Rs 5,000/­ per person in the financial year.


2. Interest which is exempt from tax under the Income-­tax Act, 1961 such as interest on Public Provident Fund (PPF) Account, Foreign Currency Non­resident (FCNR) Account, Sukanya Samriddhi Account, Resident Foreign Currency Account etc. need not be reported.


3. While reporting the interest amount, deduction of Rs. 10,000/­ available under section 80TTA should not be reduced from interest amount paid/credited.


4. In case of joint account, the interest paid/credited should be assigned to the first/primary account holder or specified assigned person as per Form 37BA.


5. In case of minor being the account holder, the information to be reported in the name of Legal Guardian.


6. Separate report is required to be submitted for each account type (i.e. S-­Savings, T­-Time Deposit, R-­Recurring Deposit, O­ -Others) and Interest on same account type is required to be aggregated in the report.


7. Interest will be the total amount of Interest paid/credited during the financial year.



Annexure B 


Guidelines for Submission of Statement of Financial Transactions (SFT) 


1. Any file which does not meet the validation requirements will be rejected. 


2. After upload each upload file will be given unique Statement ID. 


3. The file upload status will be as below: 


• Uploaded ­ File uploaded and pending for processing. 

• Accepted ­ File accepted after processing. 

• Rejected ­ File rejected after processing. 


4. In case of any error, complete file will be rejected and the rejection reason(s) can be viewed by clicking Rejected link under status column. User need to correct the relevant error(s) and upload the file again. 


5. In case Reporting Entity needs to modify uploaded data, Correction Statement is required to be filed. In the Correction Statement, only those reports should be uploaded in which correction is required. Statement ID of the original Statement which is being corrected should be selected while uploading. The Report Serial Number (RSN) along with Original Statement ID will uniquely identify the report which is being corrected. If the correction statement is successfully accepted, the reports in the earlier statement will be marked as inactive and the newly uploaded report will be active. 


6. In case Reporting Entity needs to delete uploaded data, Deletion Statement is required to be filed. In the Deletion Statement, only those reports should be uploaded which are to be deleted. Statement ID of the original Statement which is being deleted should be selected while uploading. The Report Serial Number (RSN) along with Original Statement ID will uniquely identify the report which is being deleted. If the Deletion Statement is successfully accepted, the reports in the earlier statement will be marked as inactive. 


Annexure C 


Data Structure 


Annexure D 


Validation Rules 



Download Copy of Notification No. 2/2021 dated 20.04.2021 specifying format, procedure and guidelines for submission of Statement of Financial Transactions (SFT) for Interest income in pdf format


Notification No. 3 of 2021 dated 30.04.2021: CBDT issues notification specifying format, procedure and guidelines for submission of Statement of Financial Transactions (SFT) for Depository Transactions under Income Tax Act, 1961


DGIT(S)/ADG(S)-­2/Reporting Portal/2021/180


Government of India

Ministry of Finance

Central Board of Direct Taxes

Directorate of Income Tax (Systems)


Notification No. 3 of 2021


New Delhi, 30th April, 2021


Format, Procedure and Guidelines for submission of Statement of Financial Transactions (SFT) for Depository Transactions 


Section 285BA of the Income Tax Act, 1961 and Rule 114E requires specified reporting persons to furnish statement of financial transaction (SFT). 


2. For the purposes of pre-filling the return of income, CBDT has issued Notification No. 16/2021 dated 12.03.2021 to include reporting of information relating to Capital gains on transfer of listed securities or units of Mutual Funds. The new sub rule 5A of rule 114E specifies that the information shall be furnished in such form, at such frequency, and in such manner, as may be specified by the Director General of Income Tax (Systems), with the approval of the Board. 


3. The guidelines for preparation and submission of Statement of Financial Transactions (SFT) information are enclosed in Annexure A and Annexure B respectively. The format of control statement to be submitted by the Designated Director is given in Annexure C. The data structure and validation rules are enclosed in Annexure D and Annexure E respectively. Notification No. 3 of 2018 dated 05.04.2018 may be referred for the procedure for registration. 


4. All Depositories as defined in clause (e) of sub-section (1) of section 2 of the Depositories Act, 1996(22 of 1996) are required to prepare the data file in prescribed format from their internal system. Reporting entities are required to submit the data files using SFTP Server using the login credentials (To be communicated separately). 


5. A separate control statement (refer annexure C) is required to be signed, verified and furnished by the Designated Director. 


6. The statement of financial transactions relating to Financial Year 2020-21 shall be furnished on or before the 31st May 2021. Thereafter, the statement of financial transactions relating to the quarter ending 30th June, 31st September, 31st December and 31st March shall be furnished on or before 25th of July, October, January and April respectively. 


7. The reporting entities are also required to provide information reported to Income Tax Department, to the account holder which will enable taxpayers to reconcile the information displayed in the Annual Information Statement (AIS) (Form 26AS).


8. In case, the reporting person/entity comes to know or discovers any inaccuracy in the information provided in the statement or the defects have been communicated to the reporting person/entity, it is required to remove the defects by submitting a correction/deletion statement. 


9. The reporting person/entity is required to document and implement appropriate information security policies and procedures with clearly defined roles and responsibilities to ensure security of submitted information and related information/documents. The reporting person/entity is also required to document and implement appropriate archival and retrieval policies and procedures with clearly defined roles and responsibilities to ensure that submitted information and related information/documents are available promptly to the competent authorities. 


10. This issues with the approval of CBDT. This Notification shall come into effect from the date of issue.


(Sanjeev Singh)

ADG(Systems)-2,CBDT


Annexure A 


Guidelines for Preparation of Statement of Financial Transactions (SFT) 


The guidelines for preparation of Statement of Financial Transactions (SFT) for Depository transactions are as under: 


1. The Depository transaction summary file will be used for pre-filling the gain/income/loss from securities transactions. The Depository Transaction Summary is required to be prepared for user-initiated debit transactions in the demat account. For Off Market debits, information need not be provided if transferor and transferee are same person. 


2. In case of a minor, details of legal or natural guardian (PAN, Name etc.) may be provided. 


3. The Estimated Sale Consideration for the debit transaction should be determined on the best possible available price of the asset with the depository (e.g. end of day price). The taxpayer will be able to modify the sales consideration before filing the return. 


4. The securities should be classified into specified security class for determining the type of asset (short term/long term) and applicable rate. 


5. The period of holding (difference between date of sale and date of acquisition of any share/security in the demat account) should be used to classify the asset as short term or long-term asset. First in First out (FIFO) method should be used for identification of corresponding credit in demat account and computation of period of holding. Any capital asset held by the taxpayer for a period of more than minimum period of holding will be treated as long-term capital asset and remaining assets will be classified as short-term asset. The specified minimum period of holding for different asset class is as under:



Security Class Code

Security Class Description

Minimum Period of

Holding

LES

Listed Equity Share

12 months

LPS

Listed Preference Share

12 months

LDB

Listed Debenture

12 months

ZCB

Zero Coupon Bond

12 months

CIB

Listed Capital Indexed Bond

12 months

EMF

Unit of Equity Oriented Mutual Fund

12 months

UTI

Unit of UTI

12 months

UBT

Unit of Business Trust

36 months

OTU

Other Units

36 months

OTH

Other Listed Securities (Other than a unit)

12 months



6. For every debit transaction, the corresponding credit transaction should be identified using First in First Out (FIFO) method. The estimated cost of acquisition for the credit should be determined on the best possible available price with the depository. The cost of acquisition can be estimated as per the closing rate on the date (T-2) of transaction for market purchase. The estimated cost of acquisition is to be taken as NIL for OFF Market purchase, IPO or Corporate Action or for any transaction through other than Exchange. The taxpayer will be able to modify the cost of acquisition before filing the return. 


7. In relation to a long-term capital asset, being an equity share in a company or a unit of an equity-oriented fund acquired before the 1st day of February, 2018, adjusted cost of acquisition shall be higher of (i) the cost of acquisition of such asset; and (ii) lower of (A) the fair market value of such asset as on 31st January, 2018; and (B) the full value of consideration received or accruing as a result of the transfer of the capital asset. In a case where the capital asset is listed on any recognized stock exchange as on the 31st day of January, 2018, "fair market value" means the highest price of the capital asset quoted on such exchange on the said date. If there is no trading in such asset on such exchange on the 31st day of January, 2018, the highest price of such asset on such exchange on a date immediately preceding the 31st day of January, 2018 when such asset was traded on such exchange shall be the fair market value. In case the cost of acquisition of asset acquired before the 1st day of February, 2018 is not easily available, the adjusted cost of acquisition may be taken as lower of (A) the fair market value of such asset; and (B) the full value of consideration. 


8. The Cost Inflation Index should be used to determine estimated indexed cost of acquisition wherever applicable. 


9. The details of demat account holders and summary values for the demat account for the reporting period should be reported in Depository Account Summary (DEP_ACC_SUMM.TXT). 


10. The details of off-market transactions recorded by the depository during the year should be reported in Depository Off-Market Transactions (DEP_OFF_TRN.TXT).


Annexure B 


Guidelines for Submission of Statement of Financial Transactions (SFT)


1. Reporting entities are required to prepare the data file in prescribed format from their internal system. Reporting entities are required to submit the data files using SFTP Server using the login credentials (To be communicated separately). A separate control statement (refer Annexure C) is required to be signed, verified and furnished by the Designated Director. 


2. Any file which does not meet the validation requirements will be rejected. 


3. In case Reporting Entity needs to modify uploaded data, Correction Statement is required to be filed. In the Correction Statement, only those records should be uploaded in which correction is required. In case Reporting Entity needs to delete uploaded data, Deletion request is required to be filed.


Annexure C 


Control Statement for Depository Transactions



Number of Records Values

A.1

Reporting Entity Name

 

A.2

ITDREIN

 

A.3

Registration Number

 

A.4

Statement Type

 

A.5

Statement Number

 

A.6

Original Statement Id

 

A.7

Reason for Correction

 

A.8

Statement Date

 

A.9

Reporting Period Start Date

 

A.10

Reporting Period End Date

 

Number of Records

B.1

Depository Batch File (DEP_BATCH.TXT)

 

B.2

Depository Account Summary (DEP_ACC_SUMM.TXT)

 

B.3

Depository Transaction Summary (DEP_TRN_SUMM.TXT)

 

B.4

Depository Off-Market Transaction (DEP_OFF_TRN.TXT)

 

Sum of Key Values in Rs. (Refer Depository Account Summary)

C.1

Opening Value

 

C.2

Market Credits

 

C.3

Market Debits

 

C.4

Off-Market Credits

 

C.5

Off-Market Debits

 

C.6

IPO Credits

 

C.7

Corporate Action Credits

 

C.8

Corporate Action Debits

 

C.9

Dematerialized Credits

 

C.10

Rematerialized Debits

 

C.11

Pledge Invocation Credits

 

C.12

Pledge Invocation Debits

 

C.13

Closing Value

 



I, declare that to the best of my knowledge and belief, the information given in the data files is correct and complete and is in accordance with the provisions of the Income-tax Act, 1961. 


Name _____________________________


Designation _________________________


Annexure D 


Data Structure 


The information is required to be uploaded in data file. The data file should be in ASCII format with one report per line. All fields in each file should be delimited with the delimiter “|”. The first record in the file should contain header text. 



#.

Field Name

Mandatory

Format

Remarks

1.

Reporting    Entity

Name

Y

VARCHAR (150)

Reporting Entity Name

2.

ITDREIN

Y

VARCHAR (20)

Registration number

allotted by ITD

3.

Registration Number

N

VARCHAR (150)

SEBI Registration

number

4.

Statement Type

Y

VARCHAR (2)

NB - New Statement containing    new information

DB - Deletion Statement CB - Correction Statement containing corrections  for previously submitted

information

5.

Statement Number

Y

VARCHAR (20)

Internal                reference number        for    reporting

entity

6.

Original Statement Id

Y

DECIMAL (18,0)

Statement ID of the original Statement which is being replaced deleted or referred in the current Statement. In case the Statement is new and unrelated to any previous Statement,

mention ‘0’ here.

7.

Reason for Correction

Y

VARCHAR (1)

Reason for revision to be stated when the original Statement is corrected. (Refer  Permissible

values)


#.

Field Name

Mandatory

Format

Remarks

8.

Statement Date

Y

DATE

Statement Date DD-

MM-YYYY

9.

Reporting    Period

Start Date

Y

DATE

First day of the reporting

period DD-MM-YYYY

10.

Reporting Period End

Date

Y

DATE

Last day of the reporting

period DD-MM-YYYY

11.

Principal      Officer

Name

Y

VARCHAR (150)

 

12.

Principal      Officer

Designation

Y

VARCHAR (150)

 

13.

Principal      Officer

Address

Y

VARCHAR (500)

 

14.

Principal      Officer

Mobile

Y

VARCHAR (15)

 

15.

Principal      Officer

Email

Y

VARCHAR (50)

 


D.2. Depository Account Summary (DEP_ACC_SUMM.TXT) 


This file contains details of demat account holders and summary values for the demat account for the reporting period. 


#.

Field Name

Mandatory

Format

Remarks

1.

Sequence Number

Y

DECIMAL (18,0)

Running sequence number

for each line in the file.

2.

Financial Year

Y

VARCHAR (4)

FY in which sale transaction

was recorded-YYYY

3.

Reporting Period

Y

DATE

Last day of the reporting

period DD-MM-YYYY

4.

DP ID

Y

VARCHAR (8)

First part of Demat Account

Number

5.

Client ID

Y

VARCHAR (8)

Second        part  of        Demat

Account Number

6.

DP Name

Y

VARCHAR (100)

Depository   Participant's

Name

7.

Client PAN

Y

VARCHAR (10)

First Holder’s PAN. Mention PANNOTAVBL if no PAN is

available.

8.

Client Name

Y

VARCHAR (250)

First Holder’s name


#.

Field Name

Mandatory

Format

Remarks

9.

Client Type

Y

VARCHAR (1)

R - Resident

N- Non-resident F - FII

Z – Not Classified

10.

Client Status

Y

VARCHAR (1)

M – Minor O - Other

X- Not Classified

11.

Guardian Name

N

VARCHAR(250)

Mandatory if Client Status is

‘Minor’

12.

Guardian PAN

N

VARCHAR(10)

Mandatory if Client Status is ‘Minor’.        Mention PANNOTAVBL if no PAN is

available.

13.

Client Aadhaar

N

VARCHAR (12)

First Holder’s Aadhaar

14.

Client DOB

N

DATE

First Holder’s DOB/DOI in DD-

MM-YYYY

15.

Client Address

Y

VARCHAR (500)

First Holder’s Address

16.

Client City

N

VARCHAR (40)

First Holder’s Address-city

17.

Client State code

N

VARCHAR (2)

First Holder’s Address- State

(Refer Permissible Values)

18.

Client Pincode

N

DECIMAL (6,0)

First Holder’s        Address-

Pincode

19.

Client   Mobile

Number

N

VARCHAR (15)

First Holder’s Mobile Number

20.

Client E-mail ID

N

VARCHAR (100)

First Holder’s E-mail ID

21.

Joint holding

Y

VARCHAR (1)

Whether joint holding exists

(Y/N)

22.

Second Holder PAN

N

VARCHAR (10)

Mandatory if Joint holding

exists. Mention NOPANAVBL if no PAN is available

23.

Second        Holder

Name

N

VARCHAR (250)

Mandatory if Joint holding

exists

24.

Second Holder DOB

N

DATE

Second Holder’s DOB/DOI in

DD-MM-YYYY

25.

Third Holder PAN

N

VARCHAR (10)

Mandatory if Joint holding

exists. Mention NOPANAVBL if no PAN is available

26.

Third Holder Name

N

VARCHAR (250)

Mandatory if Joint holding

exists

27.

Third Holder DOB

N

DATE

Third Holder’s DOB/DOI in

DD-MM-YYYY



#.

Field Name

Mandatory

Format

Remarks

28.

Opening Value

Y

DECIMAL (18,2)

Value of Holding as on first

day of reporting period

29.

Market Credits

Y

DECIMAL (18,2)

Sum of Market Purchases

during reporting period

30.

Market Debits

Y

DECIMAL (18,2)

Sum of Market Sales during

reporting period

31.

Off-Market Credits

Y

DECIMAL (18,2)

Sum of Off-market purchases

during reporting period

32.

Off-Market Debits

Y

DECIMAL (18,2)

Sum of     Off-market        Sales

during reporting period

33.

IPO Credits

Y

DECIMAL (18,2)

Sum of value credited on account       of     IPO        during

reporting period

34.

Corporate    Action Credits

Y

DECIMAL (18,2)

Sum of value credited on account of Corporate Actions

during reporting period

35.

Corporate    Action Debits

Y

DECIMAL (18,2)

Sum of value debited on account of Corporate Actions

during reporting period

36.

Dematerialized Credits

Y

DECIMAL (18,2)

Sum of value dematerialized (Credit)        during        reporting

period

37.

Rematerialized Debits

Y

DECIMAL (18,2)

Sum of value rematerialized (Debit) during  reporting

period

38.

Pledge Invocation Credits

Y

DECIMAL (18,2)

Sum of value credited on account of Pledge Invocation

during reporting period

39.

Pledge Invocation Debits

Y

DECIMAL (18,2)

Sum of value debited on account of Pledge Invocation

during reporting period

40.

Closing Value

Y

DECIMAL (18,2)

Total Value of Holding as on

the last day of reporting period

Note: Refer Guidelines for preparation of SFT for more details


D.3. Depository Transaction Summary (DEP_TRN_SUMM.TXT) 


This file shall contain details of security level transaction summary in respect of sales/debits during the reporting period. 



#

Field Name

Mand

atory

Format

Remarks

1.

Sequence Number

Y

DECIMAL (18,0)

Running sequence number for each

line in the file.

2.

Financial Year

Y

VARCHAR (4)

FY in which sale transaction was

recorded-YYYY

3.

Reporting Period

Y

DATE

Last day of the reporting period DD-

MM-YYYY

4.

DP ID

Y

VARCHAR (8)

First part of Demat Account Number

5.

Client ID

Y

VARCHAR (8)

Second part of Demat Account

Number

6.

Client PAN

Y

VARCHAR (10)

PAN Validation will be done during

data loading

7.

Client Name

Y

VARCHAR (250)

First Holder’s name

8.

Security Class Code

Y

VARCHAR (3)

Refer Permissible values

9.

Security Code

Y

VARCHAR (12)

Unique security code (e.g. ISIN)

10.

Security Name

Y

VARCHAR (200)

Name of security

11.

Debit Date

Y

DATE

Date of Debit

12.

Debit Type

Y

VARCHAR (1)

Refer Guidelines M – Market

O – Off Market

13.

Credit Type

Y

VARCHAR (1)

Refer Guidelines M – Market

O – Off Market

14.

Asset Type

Y

VARCHAR (1)

Refer Guidelines S – Short Term

L – Long Term

15.

Units

Y

DECIMAL (18,3)

Units sold or transferred. Refer

Guidelines.

16.

Unit Sale price

Y

DECIMAL (18,2)

Estimated Sale price per unit.

17.

Sale Consideration

Y

DECIMAL (18,2)

Estimated Sale Consideration. Refer

Guidelines

18.

COA

Y

DECIMAL (18,2)

Estimated Cost of acquisition without

indexation. Refer Guidelines.

19.

Unit FMV

Y

DECIMAL (18,2)

FMV per unit as on 31.01.2018. Refer

Guidelines

20.

Total FMV

Y

DECIMAL (18,2)

Total FMV as on 31.01.2018. Refer

Guidelines


#

Field Name

Mand

atory

Format

Remarks

21.

Adjusted FMV

N

DECIMAL (18,2)

If the long term capital asset was acquired before 01.02.2018, Lower of Sale Consideration and Total FMV.

Refer Guidelines

22.

Adjusted COA

N

DECIMAL (18,2)

Cost of acquisition without indexation

(higher of COA and Adjusted FMV)

23.

Indexed COA

N

DECIMAL (18,2)

Wherever applicable

Note: Refer Guidelines for preparation of SFT for more details


D.4. Depository Off-Market Transaction (DEP_OFF_TRN.TXT) 


This file shall contain details of off-market transactions recorded for a person/client by the depository during the year



#

Field Name

Mandato

ry

Format

Remarks

1.

Sequence Number

Y

DECIMAL (18,0)

Running sequence number for

each line in the file.

2.

Financial Year

Y

VARCHAR (4)

 

3.

Reporting Period

Y

DATE

Last day of the reporting period

4.

Transfer Date

Y

DATE

Date format- DD-MM-YYYY

5.

Transferor DP ID

Y

VARCHAR (8)

 

6.

Transferor Client ID

Y

VARCHAR (8)

 

7.

Transferor DP Name

Y

VARCHAR (100)

Depository Participant's Name

8.

Transferor PAN

Y

VARCHAR (10)

Mention PANNOTAVBL if no

PAN is available.

9.

Transferor Name

Y

VARCHAR (250)

First Holder’s name

10.

Transferee DP ID

Y

VARCHAR (8)

 

11.

Transferee Client ID

Y

VARCHAR (8)

 

12.

Transferee DP Name

Y

VARCHAR (100)

 

13.

Transferee PAN

Y

VARCHAR (10)

 

14.

Transferee Name

Y

VARCHAR (250)

 

15.

Security Class Code

 

VARCHAR (3)

Refer Permissible values

16.

Security Code

Y

VARCHAR (12)

Unique Security Code (e.g. ISIN)

17.

Security Name

Y

VARCHAR (200)

Name of Security

18.

Quantity transferred

Y

DECIMAL (18,3)

 

19.

Reported

Consideration

N

DECIMAL (18,2)

Consideration reported during

transfer

20.

EOD Price per unit

Y

DECIMAL (18,2)

Per Unit End of day price

21.

EOD Value

Y

DECIMAL (18,2)

Estimated Transaction Value

(End of day price)

22.

Reason code

Y

VARCHAR (3)

Reason Code. Refer permissible

values

23.

Reason

Y

VARCHAR (500)

Reason

Note: Refer Guidelines for preparation of SFT for more details


Permissible Values - Statement Type

#

Code

Description

1.

NB

New Batch (Statement) containing new information

2.

DB

Deletion Batch (Statement)

3.

CB

Correction Batch (Statement) containing corrections for previously submitted information

 

Permissible Values - Reason for Correction

#

Code

Description

1.

A

Acknowledgement of original Statement had many errors which are being resolved

2.

B

Errors in original Statement are being corrected suo-motu

3.

C

The correction report is on account of additional information being submitted

4.

N

Not applicable as this is a new statement/test data/ there is no data to report

5.

Z

Other reason


 Permissible Values – Security Class Code

#

Security Class Code

Description

1.

LES

Listed Equity Share

2.

LPS

Listed Preference Share

3.

LDB

Listed Debenture

4.

ZCB

Zero Coupon Bond

5.

CIB

Listed Capital Indexed Bond

6.

EMF

Unit of Equity Oriented Mutual Fund

7.

UTI

Unit of UTI

8.

UBT

Unit of Business Trust

9.

OTU

Other Units

10.

OTH

Other Listed Securities (Other than a unit)


Permissible Values – Transaction Reason 

#

Reason

Code

Reason Description

1.

ACL

Account Closure

2.

BEN

Trust to Beneficiaries/on HUF dissolution to Karta & Coparceners

3.

CDR

Certificate of Deposit Redemption

4.

DRC

Conversion of Depository Receipt (DR) to underlying securities and

vice versa

5.

CPI

Commercial Paper Issuance

6.

DRW

Dissolution/Restructuring/Winding up of Partnership Firm/Trust

7.

DUE

Meeting Legitimate Dues of Stock Broker

8.

ERR

Erroneous Transfer pertaining to Client Securities

9.

ESP

ESOP/Transfer to employee

10.

FAM

Transfer between specified family members

11.

FPM

Transfers from PMS account

12.

GFT

Gift/Donation

13.

MGR

Margin returned by stock broker / PCM

14.

MGT

Margin to stock broker / PCM

15.

MIN

Transfer between Minor Account and Guardian Account

16.

MRG

Merger/ Demerger of corporate entity

17.

OFS

Off-market Sale

18.

ONS

On-market Sale (Transfer towards Pay-in)

19.

OOA

Open Offer for Acquisition

20.

OOB

Open Offer/Buy-back

21.

ORD

Implementation of Govt./Regulatory Direction/Orders

22.

OWN

Transfer to own account

23.

PAY

Payout - On payments for unpaid securities

24.

PRT

Transfer between Partner and Firm, Director and Company

25.

RED

Redemption of Mutual Fund Units

26.

REF

Refund of securities by IEPF Authority

27.

TPM

Transfers to PMS account

28.

TRP

Transposition - Between joint account of same holders

29.

OTH

Other

30.

ZZZ

Not Specified


Permissible Values - State code

#

State/Union Territories

Code

1.

Andaman and Nicobar

AN

2.

Andhra Pradesh

AP

3.

Arunachal Pradesh

AR

4.

Assam

AS

5.

Bihar

BR

6.

Chandigarh

CH

7.

Dadra and Nagar Haveli

DN

8.

Daman and Diu

DD

9.

Delhi

DL

10.

Goa

GA

11.

Gujarat

GJ

12.

Haryana

HR

13.

Himachal Pradesh

HP

14.

Jammu and Kashmir

JK

15.

Karnataka

KA

16.

Kerala

KL

17.

Lakshadweep

LD

18.

Madhya Pradesh

MP

19.

Maharashtra

MH

20.

Manipur

MN

21.

Meghalaya

ML

22.

Mizoram

MZ

23.

Nagaland

NL

24.

Orissa

OR

25.

Pondicherry

PY

26.

Punjab

PN

27.

Rajasthan

RJ

28.

Sikkim

SK

29.

Tamil Nadu

TN

30.

Telangana

TS

31.

Tripura

TR

32.

Uttar Pradesh

UP

33.

West Bengal

WB

34.

Ladakh

LA

35.

Chhattisgarh

CG

36.

Uttarakhand

UK

37.

Jharkhand

JH


Table - Capital Gain Index Chart

Financial Year

Cost Inflation Index (CII)

2001-02 (Base year)

100

2002-03

105

2003-04

109

2004-05

113

2005-06

117

2006-07

122

2007-08

129

2008-09

137

2009-10

148

2010-11

167

2011-12

184

2012-13

200

2013-14

220

2014-15

240

2015-16

254

2016-17

264

2017-18

272

2018-19

280

2019-20

289

2020-21

301


Annexure E 


Validation Rules


The errors have been classified in following categories:

Errors

Schema level errors which need to be resolved by user for successful generation of XML report.

Defects

The reporting entity needs to correct and submit the reports again in the corrected statement.

Exceptions

The exceptions should be reviewed by the reporting person/entities and if any information is available, the reporting entity may provide the information. If any defect is noticed, the reporting entity needs to rectify the defect by submitting a correction statement.

 

The validation rules are as under:

S. No.

Error Message

Error Type

File

Rejection

1.

Control Statement Values Mismatch

Error

Y

2.

Sequence Number in Submitted file is not

running sequence number

Error

Y

3.

Account Summary Data not provided for

reported transaction

Defect

N

4.

Mandatory Field is blank

Defect

N

5.

Invalid PAN reported

Exception

N

6.

Excessive Value Reported

Exception

N

7.

Mismatch identified after matching data with

other submitted data

Exception

N


Download Copy of Notification No. 3/2021 dated 30.04.2021 specifying format, procedure and guidelines for submission of Statement of Financial Transactions (SFT) for Depository Transactions in pdf format


Notification No. 4 of 2021 dated 30.04.2021: CBDT issues notification specifying format, procedure and guidelines for submission of Statement of Financial Transactions (SFT) for Mutual Fund Transactions by Registrar and Share Transfer Agent under Income Tax Act, 1961. 


DGIT(S)/ADG(S)-­2/Reporting Portal/2021/180


Government of India

Ministry of Finance

Central Board of Direct Taxes

Directorate of Income Tax (Systems)


Notification No. 4 of 2021


New Delhi, 30th April, 2021


Format, Procedure and Guidelines for submission of Statement of Financial Transactions (SFT) for Mutual Fund Transactions by Registrar and Share Transfer Agent 


Section 285BA of the Income Tax Act, 1961 and Rule 114E requires specified reporting persons to furnish statement of financial transaction (SFT). 


2. For the purposes of pre-filling the return of income, CBDT has issued Notification No. 16/2021 dated 12.03.2021 to include reporting of information relating to Capital gains on transfer of units of Mutual Funds. The new sub rule 5A of rule 114E specifies that the information shall be furnished in such form, at such frequency, and in such manner, as may be specified by the Director General of Income Tax (Systems), with the approval of the Board. 


3. The guidelines for preparation and submission of Statement of Financial Transactions (SFT) information are enclosed in Annexure A and Annexure B respectively. The format of control statement to be submitted by the Designated Director is given in Annexure C. The data structure and validation rules are enclosed in Annexure D and Annexure E respectively. Notification No. 3 of 2018 dated 05.04.2018 may be referred for the procedure for registration. 


4. All Registrar and Share Transfer Agents are required to prepare the data file in prescribed format from their internal system. Reporting entities are required to submit the data files using SFTP Server using the login credentials (To be communicated separately). 


5. A separate control statement (refer annexure C) is required to be signed, verified and furnished by the Designated Director. 


6. The statement of financial transactions relating to Financial Year 2020-21 shall be furnished on or before the 31st May 2021. Thereafter, the statement of financial transactions relating to the quarter ending 30th June, 31st September, 31st December and 31st March shall be furnished on or before 25th of July, October, January and April respectively. 


7. The reporting entities are also required to provide information of mutual fund transactions, reported to Income Tax Department, to the account holder which will enable taxpayers to reconcile the information displayed in the Annual Information Statement (AIS) (Form 26AS). 


8. In case, the reporting person/entity comes to know or discovers any Inaccuracy in the information provided in the statement or the defects have been communicated to the reporting person/entity, it is required to remove the defects by submitting a correction/deletion statement. 


9. The reporting person/entity is required to document and implement appropriate information security policies and procedures with clearly defined roles and responsibilities to ensure security of submitted information and related information/documents. The reporting person/entity is also required to document and implement appropriate archival and retrieval policies and procedures with clearly defined roles and responsibilities to ensure that submitted information and related information/documents are available promptly to the competent authorities. 


10. This issues with the approval of CBDT. This Notification shall come into effect from the date of issue.


(Sanjeev Singh)

ADG(Systems)-2, CBDT


Annexure A 


Guidelines for Preparation of Statement of Financial Transactions (SFT) 


The guidelines for preparation of Statement of Financial Transactions (SFT) for Mutual Fund transactions are as under: 


1. The Mutual Fund transaction summary file will be used for pre-filling the gain/income/loss from Mutual Fund transactions. 


2. The Mutual Fund Transaction Summary is required to be prepared for user- initiated debit transactions during the reporting period. For debits through transfers, information need not be provided if transferor and transferee are same person. 


3. In case of a minor, details of legal or natural guardian (PAN, Name etc.) may be provided. 


4. Data with respect to exchange traded funds and exchange-based transactions, , may not be provided. 


5. The Estimated Sale Consideration for the debit transaction should be determined on the best possible available price of the asset with the RTA. In case the sale consideration related to a sale/transfer is not available, Redemption Offer Price (Exit Load adjusted NAV) on the date of sale/transfer may be taken. The taxpayer will be able to modify the sales consideration before filing the return. 


6. The securities should be classified into specified security class for determining the type of asset (short term/long term) and applicable rate. 


7. The period of holding (difference between date of sale and date of acquisition of any security) should be used to classify the asset as short term or long-term asset. First in First out (FIFO) method should be used for identification of corresponding purchases and computation of period of holding. Any capital asset held by the taxpayer for a period of more than minimum period of holding will be treated as long-term capital asset and remaining assets will be classified as short-term asset. The specified minimum period of holding for different asset class is as under:


Security

Class Code

Security Class Description

Minimum Period of

Holding

EMF

Unit of Equity Oriented Mutual Fund

12 months

UTI

Unit of UTI

12 months

OTU

Other Units

36 months

 

8. For every debit transaction, the corresponding credit should be identified using First in First Out (FIFO) method. The estimated cost of acquisition for the credit should be determined on the best possible available price with the RTA. In case the cost of acquisition related to a credit/transfer is not available, NAV for the end of the day of the credit may be taken. The taxpayer will be able to modify the cost of acquisition before filing the return. 


9. In relation to a long-term capital asset, being a unit of an equity-oriented fund acquired before the 1st day of February, 2018, adjusted cost of acquisition shall be higher of (i) the cost of acquisition of such asset; and (ii) lower of (A) the fair market value of such asset as on 31st January, 2018; and (B) the full value of consideration received or accruing as a result of the transfer of the capital asset. 


10. The Cost Inflation Index should be used to determine estimated indexed cost of acquisition wherever applicable. 


11. The details of clients and summary values for the transactions for the reporting period should be reported in MF Account Summary (MF_ACC_SUMM.TXT) 


12. The details of transactions effected through transmission and recorded by the RTA during the year along with off-market transactions recorded in the RTA system should be reported in Mutual Funds Off-Market Transactions (MF_OFF_TRN.TXT)


Annexure B 


Guidelines for Submission of Statement of Financial Transactions (SFT) 


1. Reporting entities are required to prepare the data file in prescribed format from their internal system. Reporting entities are required to submit the data files using SFTP Server using the login credentials (to be communicated separately). A separate control statement (refer Annexure C) is required to be signed, verified and furnished by the Designated Director. 


2. Any file which does not meet the validation requirements will be rejected. 


3. In case Reporting Entity needs to modify uploaded data, Correction Statement is required to be filed. In the Correction Statement, only those records should be uploaded in which correction is required. In case Reporting Entity needs to delete uploaded data, Deletion request is required to be filed. 


Annexure C 


Control Statement for Mutual Fund Transactions (RTA)


Number of Records Values

A.1

Reporting Entity Name

 

A.2

ITDREIN

 

A.3

Registration Number

 

A.4

Statement Type

 

A.5

Statement Number

 

A.6

Original Statement Id

 

A.7

Reason for Correction

 

A.8

Statement Date

 

A.9

Reporting Period Start Date

 

A.10

Reporting Period End Date

 

Number of Records

B.1

Mutual Fund Batch File (MF_BATCH.TXT)

 

B.2

Mutual Fund Account Summary (MF_ACC_SUMM.TXT)

 

B.3

Mutual Fund Transaction Summary (MF_TRN_SUMM.TXT)

 

B.4

Mutual Fund Off-Market Transaction (MF_OFF_TRN.TXT)

 

Sum of Key Values in Rs. (Refer Mutual Fund Account Summary)

C.1

Opening Value

 

C.2

Purchase Value

 

C.3

Sale Value

 

C.4

Closing Value

 


I, declare that to the best of my knowledge and belief, the information given in the data files is correct and complete and is in accordance with the provisions of the Income-tax Act, 1961. 


Name __________________


Designation_______________


Annexure D 


Data Structure 


The information is required to be uploaded in data file. The data file should be in ASCII format with one report per line. All fields in each file should be delimited with the delimiter “|”. The first record in the file should contain header text. 


D.1. Mutual Fund Batch File (MF_BATCH.TXT) 


This file contains details of reporting entity, principal officer and files uploaded by the reporting entity


#

Field

Mandatory

Format

Remarks

1.

Reporting    Entity

Name

Y

VARCHAR (150)

Reporting Entity Name

2.

ITDREIN

Y

VARCHAR (20)

Registration number

allotted by ITD