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Form CSR-1 on MCA Website is Available for CSR Registration by NGOs

form-csr-1-on-mca-website-is-available-for-csr-registration-by-ngos

MCA has published a message on its website to inform that Form CSR-1 is available for filing as eForm on its website and advised stakeholders may to take note of it and plan accordingly.


The message reads as follows-


CSR-1 Form is now available for filing as eForm. Stakeholders may please take note and plan accordingly.”


The Companies (Corporate Social Responsibility Policy) Amendment Rules, 2021 (“New CSR Rules”) has introduced substantial changes in the specifications and procedure to be followed by the companies and the charitable organizations/NGOs while discharging their CSR obligations. 



One of the major changes introduced for the NGOs is making registration compulsory for undertaking CSR activities on behalf of companies. Such registration is required to be taken in e-form CSR-1. The purpose of mandatory registration is for monitoring the activities of the NGOs and other agencies.


Agencies implementing CSR projects for companies should get themselves registered with the Central Government by filing the Form CSR-1 electronically. The system will automatically generate a unique CSR registration number.


The registration requirement will be effective from April 1, 2021.


Also, international organisations have been permitted to carry out designing, monitoring and evaluation of the CSR projects or programmes. However, they cannot act as implementing agencies.


An NGO shall be eligible to receive CSR funds from a company only if it is -


> A section 8 company, or

> A registered public trust, or

> A registered society,


registered under section 12A and 80G of the Income Tax and have at least 3 years of undertaking charitable activities. Hence, CSR spendings through an unregistered NGO is not eligible for counting towards CSR activities.


Rule 4(2) of the  New Companies CSR Amendment Rules, 2021 specifies the following procedure for the registration of an NGO with MCA portal for accessing corporate CSR funds-


(a) Every entity as stated above, who intends to undertake any CSR activity, shall register itself with the Central Government by filing the form CSR-1 electronically with the Registrar, with effect from the 01st day of April 2021:


(b) Form CSR-1 shall be signed and submitted electronically by the entity and shall be verified digitally by a Chartered Accountant in practice or a Company Secretary in practice or a Cost Accountant in practice.


(c) On the submission of the Form CSR-1 on the portal, a unique CSR Registration Number shall be generated by the system automatically. 


Documents required for CSR-1 Registration


There are no details released for the procedure for getting an NGO registered with MCA. It is only stated that the registration shall be taken by filing the CSR-1 form electronically. The form shall be required to file online with the MCA portal.


The New CSR Rules, 2021 notified the form CSR-1 titled as “Registration of Entities for undertaking CSR Activities”. A perusal of the notified form reveals that the form has two parts. One part relates to the information about the entity that intends to undertake the CSR activities. Another part of the Form CSR-1 is related to the certification by a practising professional.


Clause 1 of the Form CSR-1 requires to specify the nature of the entity which intends to register itself viz., a section 8 company or a registered public trust or a registered society with section 12A and section 80G registration, etc.


It further requires to input the basic details of the entity viz, its registration number, name, address, PAN, email-id, etc. [Clause 3]


Clause 4 requires details of the governing body of the entity along with their DIN/PAN and email-id.


The only documents required to be uploaded is a Copy of the registration certificate and a Copy of the PAN of the NGO with Form CSR-1.


Form CSR-1 is required to be signed digitally by the Secretary or Trustee or CEO of the Trust or Society.


Apart from the above, one needs to keep the following documents handy for filing the Form CSR-1-

DIN/PAN of the Director, Trustee,Secretary, etc. of the organization

Email Id of the above persons

Copy of the Resolution authorizing the person by the entity with Resolution number and date of the resolution.

DSC of the person


How to Download Form CSR-1 from MCA website


One needs to download Form CSR-1 from the MCA website in the following described manner-


1. Visit MCA portal http://www.mca.gov.in/


2. Click on Forms & Downloads on the top of the webpage. See Pic-1.


form-csr-1-on-mca-website-is-available-for-csr-registration-by-ngos
Pic. 1


3. Scroll down the page till the topic ‘Incorporation services’ is reached. Else, press Ctrl+F on the web page and write ‘CSR’ and hit the ‘Enter’ key. You will be taken to the desired location. See Pic-2.

form-csr-1-on-mca-website-is-available-for-csr-registration-by-ngos

Pic. 2


4. Download the e-Form with or without Instruction. This will be downloaded in zip file format. Unzip it and extract the relevant pdf files.

Open the pdf file named ‘Form_CSR-1’. This is Form CSR-1 for registration of entities for undertaking CSR activities.


The e-Form CSR-1 is a fillable pdf form.


Instruction Kit for eForm CSR-1

(Registration of Entities for undertaking CSR Activities)


Part I – Law(s) Governing the eForm Section and Rule Number(s)


eForm CSR-1 is required to be filed pursuant to Section 135 of the Companies Act, 2013 and Rule 4 (1) and (2) of the Companies (Corporate Social Responsibility Policy) Rules, 2014.


Purpose of the eForm 


In accordance with the Companies (Corporate Social Responsibility Policy) Amendment Rules, 2021, company can undertake CSR activities either itself or through entities defined under Rule 4 sub rule (1). 


These companies/entities are required to mandatorily register themselves with the central government for undertaking any CSR activity by filing the e-form CSR-1 with the Registrar.


Part II – Instructions to fill the eForm


Specific Instructions to fill the eForm CSR-1 at Field Level


Instructions to fill the eForm are tabulated below at field level. Only important fields that require detailed instructions to be filled in eForm are explained. Self-explanatory fields are not discussed.


S. No/ Section Name

Field Name

Instructions

1

 

Nature of the Entity

Select the nature of entity which requires registration for

undertaking CSR activities from the available options.

2

(a),

(b) (i)

Whether the Entity is established by any company or group of companies

In case the entity is established by a company or group of companies, provide the CIN(s) of such companies. Up to 5 CINs can be provided here.

2

(b)(ii)

If no, whether the entity has an established track record of three years in undertaking similar activities

Select whether the entity has a track record of three years in undertaking similar activities.

 

Form can be filed by a company established under section 8 of the Act, or a registered public trust or a registered society,

registered under section 12A and 80 G of the Income Tax Act, 1961 (43 of 1961) only if ‘Yes’ is selected in either 2(a) or 2(b)(i).

3

(a)

Type of existing entity

 

CIN/Registration Number

Enter CIN of a valid Section 8 company in case type of existing entity is ‘Section 8 company’.

Enter Registration Number in case type of existing entity is other than ‘Section 8 company’.

 

(b), (c)

and (d)

Name,Date of Incorporation and Address of the entity

The details shall be Pre-filled in case of a Section 8 company. Else, these details need to be entered.

 

(e)

E-mail ID of the entity

Enter the email ID of the OTP.

Please note that the same will be verified by OTP.

 

 

Send OTP

This button will be enabled only after successful Pre- scrutiny of the form.

Click on this button to send OTP to the entity’s email ID.

Further, please note that OTP can be successfully sent to the email ID against one form, for a maximum of 10 times in one day. OTP shall be valid for a span of 30minutes.

For further chances, you may download a fresh form on the same day or try next day.

 

(f)

Enter OTP for email ID

Enter the OTP received on entity’s email ID.

 

(g)

PAN of the entity

Enter PAN (Permanent Account Number) of the entity.

4

 

Details of Directors/ Board of Trustees/ Chairman/ CEO/ Secretary/ Authorized Representatives of the entity

Enter the Name, Designation, DIN/ PAN and email ID of the Directors/ Board of Trustees/ Chairman/ CEO/ Secretary/ Authorized Representatives of the entity.

Please note that DIN or PAN must be valid and associated with the entity.

Maximum of 10 rows shall be available.

Attachments

·         Copy of Certificate of Registration. – Mandatory always.

·         Copy of PAN of entity. – Mandatory always.

Declaration

I am authorized by the ………………. with the documents maintained by the Entity.

Enter the resolution number and date authorizing the signatory to sign, give declaration and submit the eForm.

To be digitally signed by

DSC & Designation

Ensure the form is digitally signed either by the Director in case of a Section 8 company.

The person should have registered his/her DSC with MCA by using the following link (www.mca.gov.in). If not already register, then please register before signing this form.

Disqualified Director should not sign the form.

 

DIN of the director; or DIN or PAN of the Trustee or

CEO or Chairperson or Chief functionary or authorized representative

of the Entity

In case the person digitally signing the eForm is a Director - Enter the approved DIN.

In case the person digitally signing the eForm is a Trustee or CEO or Chairperson or Chief functionary or Authorized Representative of the Entity - Enter the PAN.

Certificate by Practicing Professional

I declare that I have been

………………….. has been suppressed. I further certify that:

1.   …….

2.   ……

3............. , if any found

at any stage.

Ensure the eForm is digitally signed by a Chartered Accountant/ Cost Accountant or Company Secretary in whole-time practice.

Enter the details of the practicing professional and attach the digital signature.


Common Instructions to fill eForm


Buttons

Particulars

Pre-Fill

 

 

 

 

 

 

The Pre-fill button can appear more than once in an eForm. The button appears next to a field that can be automatically filled using the MCA database.

 

Click this button to populate the field.

 

Note: You are required to be connected to the Internet to use the Pre- fill functionality.

Attach

 

 

 

 

Click this document to browse and select a document that needs to be attached to the eForm. All the attachments should be scanned in pdf format. You have to click the attach button corresponding to the document you are making an attachment.

In case you wish to attach any other document, please click the optional attach button.

Remove Attachment

 

 

 

You can view the attachments added to the eForm in the List of attachment field.

 

To remove any attachment from the eForm, select the attachment in the

List of attachment field and click the Remove attachment button.

Check Form

 

 

 

 

 

 

 

 

 

1.                 Click the Check Form button after, filling the eForm. System performs form level validation like checking if all mandatoryfields are filled. System displays the errors and provides you an opportunity to correct errors.

2.                 Correct the highlighted errors.

3.                 Click the Check Form button again and. system will perform form level validation once again. On successful validations, a messageis displayed “Form level pre scrutiny is successful”.

Note: The Check Form functionality does not require Internet connectivity.

Modify

 

 

 

 

 

 

The Modify button is enabled, after you have checked the eForm using the Check Form button.

 

To make changes to the filled and checked form:

1.        Click the Modify button.

2.        Make the changes to the filled eForm.

3.        Click the Check Form button to check the eForm again.

Pre scrutiny

1.  After checking the eForm, click the Prescrutiny button. System performs some checks and displays errors, if any.

2.  Correct the errors.


Part III - Important Points for Successful Submission


Processing Type


The eForm will be processed in STP mode.


SRN Generation


On successful submission of the eForm CSR-1, SRN will be generated and shown to the user which will be used for future correspondence with MCA.


Email & Immunity Certificate


When an eForm is successfully processed, an acknowledgement of the same is sent to the user in the form of an email to the email id of the entity. Further, a digitally signed approval letter along with CSR Registration number with Format CSRXXXXXXXX where X represents system generated unique sequential number will be sent to the FO User as well as the email ID of the entity as entered in the eform. 


Read Also:

Impact of New Companies (Corporate Social Responsibility Policy) Amendment Rules, 2021 on Trusts/NGOs

Understanding CSR Expenditure and Deductions under Income Tax



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